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Community Resources
If you send it home on paper, or if your office ever gets calls asking about it, you should seriously consider posting it here.
Society is moving decidedly from paper based communication to electronic communication. This is not news. You are not hearing it here first. This is also not to say that your days of sending home school newsletters and PTO information on paper are over. So, what can DocuShare offer you in this area? In Docushare everything is given a level of "Access Permissions." What this means is that you can decide what people or groups of people can see documents, as well as who can edit documents. It would be very easy to make a "Collection" (folder) in your school's area that is viewable by people on the internet. That way, anytime your office staff has a document that goes home with kids, is requested by parents, or is in any way a community appropriate document, they can make sure it appears in this collection. So far, this just sounds like an extra step for your staff members, doesn't it? You would be right, though I think executing it would only take a moment after they had done it once or twice. What this gains you is not measured in saved steps or printing costs. It is measured in modeling, in public relations, in transparency, in community building. Parents are increasingly turning to the web for their information. Having your school's community documents and resources there is becoming less and less of a "delighter" and more and more of an expectation. It says to the community that your school is up to date in this modern world, and that you can meet the needs of your community, just as you do your students. Furthermore, if a parent or community member knows that the folder exists, there is a very good chance that they will return when they are looking for something in the future. Less phone calls to the office, more happy parents. Everyone wins. By putting a link from your school website to your publicly viewable folder of information you are becoming an upstanding digital citizen, and people will appreciate it. <hr size="2" width="100%"/> For information about how to set up a school collection that is both publicly "readable" and staff "writeable," consult the LPS DocuShare User's Guide under <a mce_href="http://docushare.lps.org:8080/docushare/dsweb/Get/Document-24557/15_PERMISSIONS%20DocuShare.pdf" href="http://docushare.lps.org:8080/docushare/dsweb/Get/Document-24557/15_PERMISSIONS%20DocuShare.pdf">PERMISSIONS</a> [.pdf], or contact the<a href="http://www.lps.org/post/index.cfm?collection=8" mce_href="http://www.lps.org/post/index.cfm?collection=8"> LPS Computing Services Trainers</a>.
Copyright
WeblogEntry-31
Pultz, Christopher (User-31, cpultz:lps.net)
2007-06-19T14:38:45
2007-06-20T15:06:47
Pultz, Christopher (User-31, cpultz:lps.net)
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